Manage creative requests, assets, reviews, and approvals alongside project media buying and portfolio intelligence. Plan flights, track deployments and proof, and interpret recorded outcomes with AI assistance.
How it works
Four stages to transform your creative operations
Brief & Request
Create briefs with AI or submit requests through the portal
Create & Collaborate
Upload creatives, collaborate with agencies, manage versions
Review & Approve
Visual proofing, multi-stage workflows, SLA-tracked approvals
Deploy & Measure
Package approved files, track placements and proof, and review recorded media results.
Not just creative ops — a media operating system.
Most asset platforms stop at the approved file. Mediasphere carries the same governed record forward into the buy: the plan that was approved, the order placed against it, the spend that landed, and the balance still open.
Media Planning & Buying
Plan it, approve it, buy it — on one governed record.
- Channel, placement, date and budget flights in one plan
- Owner/Admin approval route with revision snapshots
- Insertion orders generated from the approved plan
- Commercial terms, make-goods and closure gates
Media Intelligence
Every number traceable back to the record it came from.
- Planned vs committed vs actual across the portfolio
- Pacing against the real flight schedule, not a straight line
- Currency-aware totals with explicit FX warnings
- Named data gaps instead of silent assumptions
AI & Intelligence
AI Agents
A team of purpose-built AI agents that read your real project, media, and brand data — and tell you what to do next. Not a chatbot bolted on the side.
AI-Assisted Workflows
AI accelerates the creative lifecycle — from brief generation to compliance checking to comment summarization.
AI-Enriched Metadata & Search
Every uploaded asset is automatically analyzed on ingest — objects, scene, mood, OCR text, categories, and a palette — so your library is searchable in plain language from day one.
Analytics & Performance
Track team productivity, workflow bottlenecks, and creative performance with AI-surfaced insights.
Creative Workflow
Automated Approval Workflows
Build multi-stage approval workflows with conditional routing, parallel reviews, and automatic escalations.
Visual Proofing & Annotations
Pin-point accurate feedback with visual annotations, drawings, video timecodes, and real-time collaboration.
Creative Brief Builder
Create comprehensive briefs with AI assistance, deliverable specs by media channel, and version tracking.
Creative Requests Portal
Internal and public request submission with smart routing and one-click project creation.
Asset & Brand Management
Digital Asset Management
A true DAM at the heart of the platform — a centralized, organization-scoped library where every image, video, audio file, document, and design file lives with rich metadata, folders, and secure cloud storage.
AI-Enriched Metadata & Search
Every uploaded asset is automatically analyzed on ingest — objects, scene, mood, OCR text, categories, and a palette — so your library becomes searchable in plain language from day one.
Brand Guidelines & Compliance
Maintain brand consistency with digital style guides, color palettes, typography rules, and AI compliance checks.
Secure External Sharing
Share assets and creatives with clients and stakeholders via password-protected links with full tracking.
Project & Campaign Management
Campaign Management
Organize projects under campaigns with budget tracking, media planning, and cross-project asset linking.
Project Media Planning & Buying
Manage the individual buy in Project Media: plan channel flights, submit revisions for approval, and generate linked draft insertion orders from approved plans.
Deployment Readiness & Execution Proof
Connect placements to approved flights, IO lines, and creative versions. Track readiness, scheduled deployments, and execution evidence within the project—not automatic delivery to ad platforms.
Media Intelligence & Spend Reporting
Compare working budgets, recorded spend, open commitments, and pacing across projects using stored and imported data—not a live ad-platform feed.
Creative Learning & Measurement Lab
Compare attributable creative results and manage control/treatment studies with calculated lift. Findings depend on supplied observations; associations and planning estimates are not causal proof.
Regional Variants & Localization
Adapt master creatives for regional markets with translation management and cultural compliance.
Talent & Rights
Talent Management & Contracts
Full talent lifecycle — contracts with exclusivity clauses, cool-off periods, deliverable quotas, booking conflict detection, availability calendars, and rate cards.
Talent Payments & Financial Lifecycle
Schedule and track talent payments — advances, milestones, finals, bonuses, and expense reimbursements — with full approval workflow and payment references.
Usage Rights Lifecycle
Track every usage right — copyright, talent, music, stock, fonts, locations — with expiry monitoring, territory/channel restrictions, and compliance audit trails.
Product Claims Management
Manage product claims with expiry tracking, channel scope, and clearance verification — linked directly to creatives at approval time.
Finance & Procurement
Purchase Orders & Procurement
Governed procurement with competitive vendor quotes, L1 (lowest bid) selection, exception justification, multi-level approval, and payment tracking.
Agency Statements of Work (SOW)
Manage agency SOWs with budget consumption tracking, deliverable progress, payment milestones, IP ownership, and termination clauses.
Agency Invoice Management
Track agency invoices with line items, tax/discount, multi-status approval workflow, and payment method recording.
Agency Collaboration
Onboard external agencies with controlled access, handoff workflows, project-specific permissions, and conflict registers.
Expense Management
Submit and track project expenses with categories, approval workflow, receipt uploads, and recurring expense support.
Budget Reconciliation
Cross-project budget reconciliation — match committed spend, actual delivery, and invoiced amounts to eliminate budget leakage.
Governance & Compliance
Creative Governance & Approval Snapshots
Immutable approval-context snapshots captured at the moment of approval — reviewers, decisions, compliance checks, linked claims, legal clearance, and usage rights — so the exact context can never be silently altered.
Version Control & Amendment Governance
Creative versioning with version locking, governed amendment workflows, and immutable approval records. Every change is tracked, every approval is permanent.
Legal Clearance & Compliance Gates
Enforced approval gates that check legal clearance, usage rights, talent contracts, deliverable compliance, and brand compliance before any creative goes live.
Package Finals & Delivery Handoff
Generate final deliverable packages with tracked handoff — Sent → Opened → Downloaded → Accepted — so you always know the delivery status.
Audit Trails & Lifecycle Ledgers
Append-only audit trails on every critical entity — creatives, insertion orders, SOWs, procurement — capturing every event with actor, timestamp, and metadata.
Accessibility & Platform
Accessibility Controls
Built-in accessibility toolbar with adjustable text size (7 levels), high-contrast light theme, and keyboard navigation throughout.
Modular Workspace Architecture
Enable only the product modules your team needs — DAM, Creative, Media, and Finance — during onboarding or anytime in Settings.
Multilingual Platform & Global Hubs
Global platform experience with localized UI, translated documentation, and industry playbooks across 15 locales.
Enterprise Security
Enterprise-grade security with SSO, audit logs, encryption, and granular permissions.
Team & Role Management
Granular role-based access with Owner, Admin, Member, Viewer, and Guest roles.
Enterprise-grade protection for your assets
Your creative assets are valuable. We protect them with industry-leading security measures.
Ready to transform your creative workflow?
Join teams that have streamlined their creative operations with Mediasphere.